Privacy Policy

This privacy notice discloses the privacy practices for

This privacy statement was published on 25 May 2018.

Who is collecting the data?

SEAP is committed to protect and respect your privacy in compliance with EU-General Data Protection Regulation (GDPR) 2016/679, coming into effect on 25 May 2018.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

Why do we collect personal data about you?

As part of its continuing activities, SEAP collects and processes personal information about members and staff of organisations it connects with.

  • Your name, address, telephone number, organisation and email address.
  • If you contact us, we may keep a record of that correspondence.
  • We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
  • Details of your visits to our websites and the resources that you access.

SEAP processes this information in light of its legitimate interests, namely to maintain and administer our relationship with your organisation, to manage ongoing joint activities and to consider future collaboration.

SEAP will endeavour to protect any personal information you may provide on the public areas of this website to ensure it remains confidential, and is used only for the purpose described on our site.

Where do we store your personal data?

All information you provide to us is stored on secure servers.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our websites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

How do we use information collected?

Any information that you supply to SEAP or data that we collect will be processed by or on behalf of SEAP. You agree that we may, and we confirm that we will only use, the information you provide to us or the data that we collect for the following reasons:

  • to send You information you have specifically requested
  • to help us develop the website to be more useful to you
  • to provide you with information that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes
  • to notify you about changes to our service
  • to send you invitation to events related to the activity of our association
  • to process payment information related to your membership, via third party data processors

We will not, in any instance, sell or release your information to third parties unless we are required to do so by law.

What rights does the data subject have?

Your rights:

When you use this website and provide us with personal information you are agreeing that we may use your personal information for the purposes set out in this policy.

Our websites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites. We do not share your personal data with these third parties.

Right to access:

Data subjects shall have access to the source of their personal data, a copy of the data that is being processed, processing information (who, what, when, where, why), and confirmation of automated decision making.


Data subjects shall be able to correct, complete and update their personal data. This covers objectively and subjectively incorrect data (i.e. the ability to challenge a bad performance review)


Data subjects shall be able to specify limitations to rights of access and rectification, within certain parameters


This is an extension of the access right. Data subjects have the right receive their data in a structured and machine-readable form, and they also have the right to request a transfer of their data to another provider.


Data subjects have the right to have personal data erased if it is no longer necessary for the purpose. They also have the right to withdraw consent

Right to be forgotten

This is an extension of the right to erasure, and entitles data subjects to have their personal data removed from indexes, i.e. Google

Access to information:

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

SEAP takes all reasonable security measures to protect personal information from loss, unauthorised access, destruction, misuse, modification or disclosure. As far as permissible under law, SEAP accepts no responsibility for the unauthorised access of personal information held by SEAP.

If you require your record to be removed or amended, please write to the SEAP Secretariat at the address below with proof of identification.

You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.  You can also exercise the right at any time by contacting our secretariat by email.

Changes to our privacy policy:

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

Contact Information:

Rue du Trône 60
1050 Brussels, Belgium

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