SEAP Policy and Codes Committee Terms of Reference

Terms of reference of the policy and codes committee (PCC)

What we do

With respect to policy

  • draft policy statements and position papers for the Director General to circulate to members for approval.
  • support the Director General in his prediction of forthcoming EU challenges which SEAP will be required to engage on behalf of its membership.
  • ensure that SEAP’s Director General communicates key messages and concerns effectively to EU decision makers, the media, other interested parties and its membership.

With respect to the SEAP Code of Conduct

  • keep the code of conduct and its guidance under review
  • revise training on the code and advise the Director General about the implementation of training either in-house for group members or online for individual membersdeal with complaints made against members of SEAP for non-compliance with the code in line with the agreed procedure.

Objective

The committee shall:

  • increase SEAP’s visibility and credibility in Brussels by ensuring that decisions on policy are taken in a timely manner and are communicated effectively
  • raise SEAP’s profile among members and potential members
  • keep the SEAP code of conduct current, handle complaints and oversee member training.

Terms of Reference

1. The committee will provide timely and strategic advice to the Board on issues of policy that affect SEAP and its members’ interests. In particular, such advice will focus on matters concerning the treatment or regulation of public affairs professionals by the EU institutions. The PCC will draft policy statements and position papers.

2. The committee will aim to predict forthcoming policy challenges with which SEAP will be required to engage on behalf of its membership. The PCC will give strategic advice to the Board on such issues and on how SEAP can influence the debate.

3. The committee will ensure that SEAP communicates its key messages and concerns effectively to EU decision makers, the media, other interested parties and its membership through:

  • developing a communications strategy and a press kit
  • ensuring that policy statements and position papers are communicated effectively to all the relevant decision makers
  • drafting press releases and compiling press packs in relation to key issues
  • maintaining an up-to-date contact list of relevant journalists and building relations with key journalists in Brussels
  • ensuring that external communications tools are relevant
  • ensuring that internal communication tools are relevant
  • ensuring the public website is kept up-to-date with relevant information about members and events, press releases, relevant EU documentation and so on.

4. The committee will keep the code of conduct and its guidance under review.

5. The committee will review any cases of non-compliance with the code of conduct:

  • in order to develop a set of precedents which will determine how a new complaint might be dealt with
  • in order to raise awareness of issues surrounding non-compliance with the code
  • in order to improve training.

6. The committee will examine ways of raising awareness of the code among new members, within the institutions and the public in general e.g. by contacting MEPs, Commission officials, those in the permanent representations and others to explain the revised code of conduct and ensure that any induction courses on lobbying refer to the SEAP code.

7.  The committee will deal with complaints made against members of SEAP for non-compliance with the code in line with the agreed procedure.

8. The committee shall consider how SEAP may publicly react on issues of conduct relating generally to the profession which may arise.

9. The committee will devise and implement training on the code for all SEAP members and maintain guidance via a list of Frequently Asked Questions.